The American Recovery and Reinvestment Act of 2009 (ARRA; Public Law 111-5) was signed on February 17, 2009, with the purpose of job preservation and creation, investment in infrastructure, energy efficiency and science. The act provides NIH with up to $10.4 billion over two years for a variety of biomedical research, behavioral research and infrastructure support activities. This administrative supplement opportunity is one part of the overall NIH Recovery Act investment strategy, which is described at www.hhs.gov/recovery.
NIH has published a Notice (NOT-OD-09-056, http://grants.nih.gov/recovery/ describing this opportunity. What follows is further information for potential applicants about how NINDS is implementing the ARRA Administrative Supplement program.
The purpose of this program is to provide researchers supplementary funds that can be used to accelerate the tempo of scientific research on active grants, with the ultimate goal of promoting job creation and retention and economic development. The program allows investigators and institutions with active NIH funding to request administrative supplements to increase the pace of currently approved and funded projects. Support for these supplements will come from funds available through the ARRA.
Overall, NINDS estimates that it will allocate approximately $ 40 million to the ARRA supplement program, which includes opportunities for competitive revision supplements, administrative supplements and supplements for summer research. Please note that, in general, NINDS expects to award supplements that do not, in any year, exceed 50 percent of the costs of the parent grant for that year. The requested budget must be reasonable and appropriate for the work being proposed. In addition, no single item of equipment should be requested that exceeds $100,000 in cost.
For each single-component grant, NINDS will award no more than one supplement (i.e. either administrative supplement or competitive revision but not both - note that this does not include administrative supplements for summer research). For multi-component grants (e.g. P01s, P50s, U54s), up to one supplement will be awarded to each subproject or core (please note that such multiple requests should be submitted together). Proposed supplements MUST be within the general scope of the peer-reviewed activities and aims approved for the parent grants, including projects on a no-cost extension. While in rare cases supplemental funds may be awarded during a no-cost extension, the period of support cannot extend beyond the award period for the additional time that was granted.
Applications from foreign institutions are not permitted. Consistent with the goals of the Recovery Act to preserve and create jobs and promote economic recovery in the United States, the applicant organization must be domestic institutions/organizations (i.e., located within the 50 states, territories and possessions of the United States, the Commonwealth of Puerto Rico, Trust Territory of the Pacific Islands, or the District of Columbia). In addition, domestic institutions planning to submit supplement requests that include foreign components should be aware that requested funding for any foreign components should not exceed 10% of the total requested directed costs or $25,000 per year (per subcontract/sub-award or in aggregate for multiple subcontracts/sub-awards), whichever is less.
IMPORTANT: The funds requested by the NINDS grantee in the administrative supplement application must be within the general scope of the peer-reviewed activities and aims approved within the parent grant. The funding method being used to support this program, administrative supplements, can be used to cover costs associated with increasing the tempo of scientific research funded under the initial grant and/or achieving certain new research objectives as long as they are within the original scope of the project. Examples include additional personnel and investments in equipment and technology to achieve the goals of the project more quickly. Additionally, NINDS anticipates that funds will be used to enhance employment opportunities in the conduct of NINDS supported research. NINDS will not consider requests which are intended solely to restore previously applied budget adjustments to a project or to supplant institutional commitments supporting individuals and other cost previously committed to projects.
NINDS intends to accept applications for administrative supplements in all scientific areas relevant to our mission. NINDS will accept supplement applications to the following types of active awards:
To be considered for funding in FY2009, applications must be received by 5PM, EDT, May 1, 2009. Applications received after that time and before 5PM, EDT, July 1, 2009 will be considered for funding either in FY2009 or FY2010. Depending on availability of funds, it is anticipated that additional receipt dates may be added for applications to be considered for FY 2010 funding.
Do not send Administrative Supplement applications to the NIH Center for Scientific Review.
Applications must be signed by the authorized institutional official and should be submitted to NINDSARRAAdminSupplements@ninds.nih.gov.
The preferred format for the subject line of the e-mail submission message is:
ARRA Administrative Supplement; followed by parent grant number (i.e., 2R01NS020246-22A2); followed by Notice number (i.e., NOT-OD-09-056).
Applicants should submit applications electronically as an e-mail attachment in PDF format; however the signature of the institutional official must be clearly visible.
For FY 2009, administrative supplements will be reviewed within 4-6 weeks of the receipt dates and awarded by mid - to late summer. All successfulFY09 supplement applications will receive notification of award by September 30, 2009.
Grants Management Contact: Please contact the NINDS Grants Management Specialist currently administering the grant that you would like to supplement.
Applications for NINDS Administrative Supplements should be submitted to NINDSARRAAdminSupplements@ninds.nih.gov, not to the Center for Scientific Review, NIH.
The request must be signed by the authorized institutional official and describe the need for additional funding and the categorical costs. Requests under this program should use the PHS 398 forms (rev. 11/2007; available at: http://grants1.nih.gov/grants/funding/phs398/phs398.html) and include the elements listed below in the request packet. Font size restrictions apply as designated within the PHS398 (rev. 4/2006) instructions.
Administrative supplement requests will be reviewed administratively by NINDS Program and Grants Management Staff with expertise relevant to the proposal but who have no conflict of interest with the proposal. Awards will be determined on the basis of the merit of the proposal, its applicability to the goals of the ARRA, and the availability of funds. Applicants will be notified regarding the review outcome.
Selection factors will include the following:
NINDS also requires an update of active and pending "other support," including other ARRA supplement requests being submitted to the NIH, and a description of any scientific or budgetary overlap with the current request. This update should include:
A formal notification in the form of a Notice of Award (NoA) will be provided to the grantee organization. The NoA signed by the grants management officer is the authorizing document. Once all administrative and programmatic issues have been resolved, the NoA will be generated via email notification from the awarding component to the grantee business official.
The terms of the NoA will reference the requirements of the Recovery Act.
In addition to the standard NIH terms of award, all funding provided under the Recovery Act will be subject to the HHS Standard
Terms and Conditions for American Recovery and Reinvestment Act of 2009 (ARRA). The full text of these terms approved for
NIH awards can be found in the following document:
Standard Terms and Conditions for ARRA Awards.
Selection of an application for award is not an authorization to begin performance. Any costs incurred before receipt of the NoA are at the recipient's risk. These costs may be reimbursed only to the extent considered allowable pre-award costs.
An NINDS Program Director will be assigned to each funded application and will assume responsibility for normal stewardship of the awards.
All NIH grant and cooperative agreement awards include the NIH Grants Policy Statement as part of the NoA. For these terms of award, see the NIH Grants Policy Statement Part II: Terms and Conditions of NIH Grant Awards, Subpart A: General and Part II: Terms and Conditions of NIH Grant Awards, Subpart B: Terms and Conditions for Specific Types of Grants, Grantees, and Activities.
In addition, recipients of ARRA funds are reminded that such funds must be separately tracked and monitored independently of any non-ARRA funding.
Awarded administrative supplements that include a commitment for funding in FY2010 will be required to submit a separate Non-Competing Continuation Grant Progress Report (PHS 2590) and financial statement as required in the NIH Grants Policy Statement. This will be in addition to any annual progress report required for the parent grant. The funded ARRA administrative supplement will also require separate closeout reports.
In addition, grantees must comply with the requirements set forth in the Recovery Act, including, but not limited to, the
quarterly reporting requirements of Section 1512 of the Recovery Act as specified in HHS Standard Terms and Conditions for
American Recovery and Reinvestment Act of 2009. The full text of these terms approved for NIH awards can be found at the following
Standard Terms and Conditions for AARA Awards.
Recovery Act-related reporting requirements will be incorporated as a special term of award.
For administrative questions related to this solicitation, contact the NINDS grants management specialist currently administering the funded grant that you would like to supplement.
Last updated July 20, 2010